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6 Must-Follow Tips When Managing Virtual Teams

Virtual and remote teams are becoming much more likely as we near 2020. Working remotely is also gaining popularity among people who just want to work from home.

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Tips When Managing Virtual Teams

Virtual and remote teams are becoming much more likely as we near 2020. With all of the communication tools available today, many industries don’t even require brick and mortar locations. Plus, you can get employees for big-city companies at small-town salaries. Not to mention the fact that so many organizations have employees in several different countries. In fact, according to Remote.co, remote work has grown by 91% in the last 10 years.

Working remotely is also gaining popularity among people who just want to work from home whenever they have availability throughout the day, such as young parents or caregivers.

According to the Project Management Institute (PMI), there are specific challenges to coordinating people working on multiple projects across time zones, distance, language and cultures. Challenges include:

Managing Virtual Teams

  • Ensuring common understanding despite language and cultural differences, without the benefit of body language and cues from tone-of-voice.
  • Coordinating all team members so everyone is where they need to be when they need to be there and with everything they need to succeed.
  • Honoring individual cultures, while creating a common team culture.

So, with all of these employees in all these different locations, across time zones and cultures, it can be easy to lose track of how best to manage them. Here are some tips to help you when managing your virtual teams:

Communication – Transparency

When managing virtual teams, there’s no such thing as too much communication. Over-communicate. Since the virtual, or remote, the team is scattered, possibly around the globe, make sure that all the gates of communication are open and available. With the communication and team collaboration tools available today, it shouldn’t be difficult to keep those lines open with phone, email, text, chat, video, etc.

There is also no need to beat around the bush. Be clear about the goals and expectations of the team. Don’t let any miscommunication or errors creep into the performance of the team. Keeping the lines of communication open and your expectations transparent will be a great start to bringing your virtual team together.

Socialization – Get to know the session

Break the ice and get to know each other by socializing. Encourage a “Get to know your teammates” session. Make it a practice to follow this every time a new individual joins the team, or at specific times during the year, during the holidays, for instance, or just every once in a while.

Include team-building activities among the teammates. A healthy and professional relationship between the team members as well as the manager will always boost the team’s performance rates.

Establishment of limits and boundaries

As important as it is to make sure every team member feels like family, it is just as important to set boundaries. There is a science to maintaining interpersonal skills and managing conflicts.

It’ll be up to you to make sure no one gets overridden unnecessarily or offended by any comments from teammates.

Schedule shifts – Manage across time zones

Having remote teams across many different time zones may be a huge advantage, especially if your organization has customer service aspects. However, you’ll need to take into consideration the varied time zones of your virtual or remote team and set shifts accordingly. If you can, schedule shifts so there is some overlap of time every day that everyone is working at the same time. That may mean early morning for some and late at night for others.

Don’t let the time difference between New Delhi and New York City come between your goals and the team performance. Coordinating and communicating with the team before scheduling shifts is always a good practice!

Acknowledging and respecting the culture differences

Virtual teams are unique in their way. One of the primary reasons is the higher chance of having a vast diversity in the culture. Treat this as a positive aspect about the team in welcoming new ideas, respecting each other and acknowledging each others’ cultural differences.

Hosting a virtual meet-up or a party in-real-life once in a while to celebrate Christmas and Chanukah and Gion Matsuri or any others will bond the team and give everyone a little break from the stressful atmosphere, which will result in higher morale and better performance by your team.

Hosting a virtual meet-up and Managing Virtual Teams

Cheer on all Team Members

Trust your team members and their capabilities. Guide them during their failures and motivate them towards reaching goals. At the same time, never fail to congratulate and cheer on the team or members of the team when they go the extra mile for the organization.

Sending handwritten thank you cards to members of your virtual team to thank them for their contribution or excellence in performance can never hurt either!

There are numerous benefits to having a remote workforce, including benefits to employees’ mental health due to a healthy work/life balance, greatly increased productivity and benefits to the environment with fewer cars on the road. Studies also suggest that older workers prefer working remotely because they can keep their skills current with evolving technologies and it is preferred by younger workers because they desire more flexibility.

So, now that you’ve decided that a remote workforce isn’t such a bad idea, you should probably look at ways to manage the administrative part of your virtual team. By implementing a time tracking system like Track.ly by 500 apps, you will be able to ensure your team is hard at work and they will be able to track their hours automatically, alleviating the need to document each time they start and stop working throughout the day. Benefits of using time tracking software such as Track.ly include:

  • The ability to track activity and gain insights into your team’s activity levels and engagement with frequent screenshots and tracking mouse movements and keystrokes.
  • The ability to boost productivity by being able to see where workers are most effective and where they can use some assistance.
  • The ability to integrate payroll to improve billing accuracy and reduce manual administrative work. There are several payroll software integration options.

Managing a virtual team from anywhere is possible. Following the tips above and implementing an efficient time tracking software will give you a good start on ensuring you have the right teams, in the right places with the right tools.

Helpful Resources:

1. Peel Remote App: An Easy Solution For Home Digitization

2. Do Human Translators Have a Reason to Be Afraid of Advancing Technologies

3. Artificial Intelligence And Its Demands To The Programmers

4. 7 Latest Tech Automobile Advancements in [2019]

5. E-commerce Chatbots: 13 Ways to Increase Sales, Conversions & Retention

6. Top 10 Artificial Intelligence (AI) App Development Trends in [2019]

We are an Instructor, Modern Full Stack Web Application Developers, Freelancers, Tech Bloggers, and Technical SEO Experts. We deliver a rich set of software applications for your business needs.

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Business

4 SaaS Link Building Tips For Beginners

In reality, link-building is a tough process, especially in the SaaS context. Why? Backlinks for SaaS websites are difficult to come by, and with the rise of new SaaS businesses, this will get more challenging.

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4 SaaS Link Building Tips For Beginners

The most effective techniques to promote your software as a service (SaaS) business and increase organic traffic to your website are content marketing and search engine optimization (SEO).

Note that improving your SEO rankings entails acquiring more high-quality backlinks. Thus, it’s essential to increase the number of backlinks to your SaaS business’s website from authoritative, high-quality websites in order to boost its search engine optimization performance.

In reality, link-building is a tough process, especially in the SaaS context. Why? Backlinks for SaaS websites are difficult to come by, and with the rise of new SaaS businesses, this will get more challenging. Therefore, building links the right way is the key, and you can find out how to plan your own link-building strategy from https://linkflow.ai/saas-link-building/ and other helpful resources.

Link-Building Strategies For SaaS Companies

Regardless of your niche, you may need to actively develop backlinks to your SaaS business in order to get your content discovered, consumed, and, ultimately, attract new clients. Here are ways to do it.

1. Write Guest Posts

Building backlinks and establishing yourself as an authority in your field can be accomplished effectively through guest posting. When you create content that is both original and helpful, other websites may link to it.

Take the website’s domain authority into account when guest posting. It’s recommended that you start with a well-regarded website with a Domain Authority (DA) of 50 or above. In addition, it would be beneficial to search for niche-specific websites interested in your writing.

After discovering a website open to guest posts, your next step is to learn more about the site’s target audience and content before seeking content marketing managers. Also, check to see if there are any guest posting requirements for the site.

However, you should exercise caution in deciding which blogs to publish on. There’s a wide variety of authoritative websites, and the same holds true for blogs.

2. Take Advantage Of Brand Mentions

Utilize your SaaS network to its full potential and make the most of brand-mention opportunities.

Backlink mentions are an excellent approach to making use of the websites, businesses, and services that you discuss in the content you create. Utilize methods such as co-mentioning or mention-me-back to get the advantage from your network.

This is an excellent strategy to obtain backlinks with very little effort on your part.

Link-Building Strategies For SaaS Companies

3. Pitch Link Round Ups

SaaS isn’t the only industry that can benefit from link roundups, but it is one in which they excel.

A link roundup (also known as a link list) is a regularly scheduled set of external links to relevant online content, such as articles, blog posts, and other online resources. Audiences can use them to find new content to read and share. They provide a dependable method for website owners to acquire inbound links.

Creating high-quality content that follows SEO best practices is the first step to being featured on authoritative link roundups.

Content that is educational, thoroughly investigated, and supported by reliable sources has a much better chance of being included in link roundups. The odds of being featured will improve if you establish yourself as a reliable source of high-quality information.

4. Use Digital PR Tactics To Earn Backlinks

Digital public relations (PR) is one of the most effective long-term approaches to building SaaS links. Digital PR entails expanding a company’s brands using means like podcasting, webinars, and more to attract the media’s attention.

Here are some suggestions for digital PR link-building:

  • Surveys and studies
  • Trend reports
  • Podcasts, webinars, and conferences

In order to get journalists and publications to write about your material and include links to it, you need to generate linkable assets (also known as link bait) and market these to them.

Important Factors In Back Linking

There are differences in the quality of the links. However, how can you evaluate whether or not a link is of high quality?

A link’s anatomy can tell you if it’s high- or low-quality. Look at these principles:

  • Relevancy
  • Anchor Text
  • Domain Strength
  • Page Strength

Once you’ve made it to the first page of Google’s search results, you can take it a step further by analyzing the anchor texts used by your top competitors to learn which type of anchor Google prefers and then using that data to guide your own link-building efforts.

Conclusion

The success of your SEO and the development of your SaaS brand depends on your ability to create and implement a comprehensive backlink strategy.

While it’s true that link building is more challenging for SaaS companies, it’s doable with the right strategy.

If you do it well, you may create an endless supply of high-quality links that will attract new clients.

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