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6 Must-Follow Tips When Managing Virtual Teams

Virtual and remote teams are becoming much more likely as we near 2020. Working remotely is also gaining popularity among people who just want to work from home.

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Tips When Managing Virtual Teams

Virtual and remote teams are becoming much more likely as we near 2020. With all of the communication tools available today, many industries don’t even require brick and mortar locations. Plus, you can get employees for big-city companies at small-town salaries. Not to mention the fact that so many organizations have employees in several different countries. In fact, according to Remote.co, remote work has grown by 91% in the last 10 years.

Working remotely is also gaining popularity among people who just want to work from home whenever they have availability throughout the day, such as young parents or caregivers.

According to the Project Management Institute (PMI), there are specific challenges to coordinating people working on multiple projects across time zones, distance, language and cultures. Challenges include:

Managing Virtual Teams

  • Ensuring common understanding despite language and cultural differences, without the benefit of body language and cues from tone-of-voice.
  • Coordinating all team members so everyone is where they need to be when they need to be there and with everything they need to succeed.
  • Honoring individual cultures, while creating a common team culture.

So, with all of these employees in all these different locations, across time zones and cultures, it can be easy to lose track of how best to manage them. Here are some tips to help you when managing your virtual teams:

Communication – Transparency

When managing virtual teams, there’s no such thing as too much communication. Over-communicate. Since the virtual, or remote, the team is scattered, possibly around the globe, make sure that all the gates of communication are open and available. With the communication and team collaboration tools available today, it shouldn’t be difficult to keep those lines open with phone, email, text, chat, video, etc.

There is also no need to beat around the bush. Be clear about the goals and expectations of the team. Don’t let any miscommunication or errors creep into the performance of the team. Keeping the lines of communication open and your expectations transparent will be a great start to bringing your virtual team together.

Socialization – Get to know the session

Break the ice and get to know each other by socializing. Encourage a “Get to know your teammates” session. Make it a practice to follow this every time a new individual joins the team, or at specific times during the year, during the holidays, for instance, or just every once in a while.

Include team-building activities among the teammates. A healthy and professional relationship between the team members as well as the manager will always boost the team’s performance rates.

Establishment of limits and boundaries

As important as it is to make sure every team member feels like family, it is just as important to set boundaries. There is a science to maintaining interpersonal skills and managing conflicts.

It’ll be up to you to make sure no one gets overridden unnecessarily or offended by any comments from teammates.

Schedule shifts – Manage across time zones

Having remote teams across many different time zones may be a huge advantage, especially if your organization has customer service aspects. However, you’ll need to take into consideration the varied time zones of your virtual or remote team and set shifts accordingly. If you can, schedule shifts so there is some overlap of time every day that everyone is working at the same time. That may mean early morning for some and late at night for others.

Don’t let the time difference between New Delhi and New York City come between your goals and the team performance. Coordinating and communicating with the team before scheduling shifts is always a good practice!

Acknowledging and respecting the culture differences

Virtual teams are unique in their way. One of the primary reasons is the higher chance of having a vast diversity in the culture. Treat this as a positive aspect about the team in welcoming new ideas, respecting each other and acknowledging each others’ cultural differences.

Hosting a virtual meet-up or a party in-real-life once in a while to celebrate Christmas and Chanukah and Gion Matsuri or any others will bond the team and give everyone a little break from the stressful atmosphere, which will result in higher morale and better performance by your team.

Hosting a virtual meet-up and Managing Virtual Teams

Cheer on all Team Members

Trust your team members and their capabilities. Guide them during their failures and motivate them towards reaching goals. At the same time, never fail to congratulate and cheer on the team or members of the team when they go the extra mile for the organization.

Sending handwritten thank you cards to members of your virtual team to thank them for their contribution or excellence in performance can never hurt either!

There are numerous benefits to having a remote workforce, including benefits to employees’ mental health due to a healthy work/life balance, greatly increased productivity and benefits to the environment with fewer cars on the road. Studies also suggest that older workers prefer working remotely because they can keep their skills current with evolving technologies and it is preferred by younger workers because they desire more flexibility.

So, now that you’ve decided that a remote workforce isn’t such a bad idea, you should probably look at ways to manage the administrative part of your virtual team. By implementing a time tracking system like Track.ly by 500 apps, you will be able to ensure your team is hard at work and they will be able to track their hours automatically, alleviating the need to document each time they start and stop working throughout the day. Benefits of using time tracking software such as Track.ly include:

  • The ability to track activity and gain insights into your team’s activity levels and engagement with frequent screenshots and tracking mouse movements and keystrokes.
  • The ability to boost productivity by being able to see where workers are most effective and where they can use some assistance.
  • The ability to integrate payroll to improve billing accuracy and reduce manual administrative work. There are several payroll software integration options.

Managing a virtual team from anywhere is possible. Following the tips above and implementing an efficient time tracking software will give you a good start on ensuring you have the right teams, in the right places with the right tools.

Helpful Resources:

1. Peel Remote App: An Easy Solution For Home Digitization

2. Do Human Translators Have a Reason to Be Afraid of Advancing Technologies

3. Artificial Intelligence And Its Demands To The Programmers

4. 7 Latest Tech Automobile Advancements in [2019]

5. E-commerce Chatbots: 13 Ways to Increase Sales, Conversions & Retention

6. Top 10 Artificial Intelligence (AI) App Development Trends in [2019]

We are an Instructor's, Modern Full Stack Web Application Developers, Freelancers, Tech Bloggers, and Technical SEO Experts. We deliver a rich set of software applications for your business needs.

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Business

4 Supply Chain Strategies for Digital Growth

Organizations generally model their supply chain strategies on their business model and customer demands. Supply Chain Strategies for Digital Growth.

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Run a Better Business With These Key Tips

Business models continue to adapt to today’s digital economy and consumer demand. For new and established companies to succeed, they have to be equipped with suitable supply chain strategies to meet the standards.

Consumers now tend to want and buy products and services quickly with websites and smartphone apps. Setting up and implementing the ideal strategies to control the supply chain will help businesses grow and increase their profit margin.

A comprehensive and effective plan will ensure that a business can smoothly move products through the supply chain. In addition, operations will efficiently function, costs will reduce, and profitability will increase.

Organizations generally model their supply chain strategies on their business model and customer demands. The following are some of the techniques that can help your business grow.

1. Customer-Centricity

This strategy streamlines its focus on the needs and preferences of customers. To ensure a customer-centric strategy, a business owner will have to improve the demand forecasting accuracy. It will enable the said company to prepare the inventory products to meet projected demands.

Businesses can pinpoint in-demand trends and products by using inventory management software that has forecasting abilities. The tool will record data concerning sales and stock. It will then provide real-time reports.

By using this strategy, organizations will be able to improve their financial performance while providing excellent customer service. Regular monitoring of demand will allow business owners to enhance their collaboration with suppliers, which will help in the efficient handling of new inventory.

7 Solid Tips to Strengthen Your Online Business Brand

2. Predictive Business

Setbacks like delayed shipment and machine malfunction will happen at times. However, businesses will be able to prevent most of these issues by quickly attending to them with the help of predictive technology.

By using predictive maintenance, a business can obtain a clear and concise view of its entire operation – including assets, products, and equipment. Insight can also be gained regarding product improvements and cost minimization methods.

3. Intelligent Automation

There’s no denying that businesses, regardless of industry, have embraced the integration of automation. This has been a very effective supply chain management strategy. Automation includes delivery drones, autonomous forklift trucks, and software solutions to streamline warehouse management.

Manufacturing companies maximize their supply chain’s potential by using intelligent automation. This solution utilizes robotic processes, AI, and software engineering practices to automate complex business operations. Manufacturers use this tool to mass-produce consumer-friendly products.

This will undoubtedly boost the revenue and sales of a business. Also, the flexibility automation provides allows companies to manufacture products when they’re needed – instead of manufacturing large quantities at once.

4. Total Visibility

For the supply chain to be managed appropriately, business owners will need complete visibility into every process and its role. Executives will have to monitor the production and delivery of the products. They will also have to regularly assess sales data to determine any future disruption in the supply chain.

With real-time supply chain visibility, management will be able to identify anomalies in the supply chain. They can also make quick adjustments to the production process or inventory to rectify the anomaly. This will go a long way in minimizing risks and spending.

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