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Minimize Remote Workers Downtime With Smart Tools

Minimize remote workers downtime with smart tools. Address IT issues – before they happen, Optimize team communication, Clear goal-setting

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Minimize remote workers downtime with smart tools

Let’s be clear here –planned downtime is essential to keep workers healthy and productive. Unplanned downtime is what we’re talking about here. When you’re managing a remote team, you aim to maximize output, so unplanned downtime can play havoc with your scheduling and goals.

Taking a proactive approach can not only save time and money but also protects your reputation with your customers. Some fantastic innovative tools like monitoring software for employees are available to help you minimize downtime and track your progress even when your team is geographically dispersed.

1. Address IT issues – before they happen

Address IT issues – before they happen

Remote teams are entirely dependent on reliable IT. Whether it’s an individual’s equipment or an entire system, a failure can result in a catastrophic loss of productivity, reputation and damage your bottom line.

Do you have a backup disaster recovery plan in place should an outage affect the entire operation? Whereby long would it take to restore service? It makes sense to schedule and carry out assessments and preventative maintenance actions regularly.

Even a single individual working remotely, having issues with their computer, will cost time and money, resulting in potential loss of business and wasted labor costs.

If you don’t have an in-house IT team, ensure you have access to specialists who can investigate without delay, use intelligent tools such as Microsoft Remote Desktop, and immediately fix the issue.

2. Optimize team communication

With remote teams, especially those who need to collaborate effectively, email is no longer fit for purpose. Ensure everyone in the group uses a single platform, such as Slack, for smooth, real-time messaging and document sharing.

3. Clear goal-setting

With remote teams, it’s essential to be clear about what is expected to focus on the goal, not just the time being tracked.

If you’re involved in managing a complex project with a team working across different time zones, downtime can result from time-lag responses and access to real-time data.

Project management software before-mentioned as Asana or Monday.com can provide what’s needed to ensure that milestones aren’t missed.

While any team members have visibility of the project and the progress, they’re more likely to stay on track. Frustrating delays in accessing needed data are minimized.

For smaller teams and more routine tasks, productivity tools such as Trello can keep everyone focussed on what’s coming up so that productivity is maximized and priorities are delivered.

4. Manage distractions

When your team is working from their own homes, keeping them on track is more challenging than working from a centralized base.

Here, it’s not so much the risk of IT failure that’s the issue; it’s more a case of helping them manage distractions.

First, give them the tools to help them stay focused: noise-canceling headphones, an ergonomic workstation, and a sharp difference between work time and free time.

Depending on the nature of the role, intelligent and interactive time-tracking software can help monitor activity. For many parts, though, it’s more effective to measure results against pre-defined SMART goals rather than to minute-by-minute monitoring of screen time with intelligent tools.

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6 Fun Activities For Your Next Virtual Corporate Event

Remote working doesn’t have to be boring because you can spruce it up with fun activities for virtual corporate events. These are fun activities that ensure employees are lively and happy.

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6 Fun Activities For Your Next Virtual Corporate Event

Virtual corporate events are online gatherings often held via video platforms like Webex, Zoom, and Google Meet. Such events offer an excellent way to participate in games and other fun activities. They also aim to help create familiarity and relationships between the attendees and improve work dynamics and communication.

Hosting a virtual event is challenging, especially for an unfamiliar group. However, it has become a new culture nowadays because most companies have allowed their employees to work in a remote setup.

Despite the convenience, working from home has brought countless negatives like burnout, unexpected distractions, and feelings of isolation. It also resulted in positive outcomes, though, like the ability to bond, connect, laugh together, and have fun with each other via 100% virtual means. Thus, businesses and companies have openly embraced virtual events as part of their work process.

If you are tired of the old encounters at events and are struggling to get fresh creative ideas, here is a list of fun activities you can consider:

1. Virtual Happy Hours

Despite having employees working from home, companies must ensure that business operations continue without risking employees’ lives. This opened an opportunity to find creative ways to interact with each other to avoid boredom, including attending corporate virtual happy hour with colleagues.

Virtual happy hour doesn’t mean going to bars or pubs after work. There is no need to wait in line to use the bathroom or stick around for drinks, and none of your coworkers has to call a ride-hailing vehicle to take you home afterward. This is because employees can have conversations and share drinks over a video call.

Virtual happy hours allow remote employees to socialize in a confident and comfortable setting. Working from home can sometimes feel lonely and isolated, but virtual happy hours help people socialize, bringing a sense of connection and belonging despite the distance. This also allows employees to toast to each other from different locations, like when they used to go out for drinks after office hours.

2. Health And Well-being Activities

Cases of mental and physical health issues are more common today than ever before. Hence, incorporating activities beneficial for your mental and physical health into your virtual event is recommended to ensure you are well taken care of, even in a small capacity.

For instance, you can incorporate a meditation break or a short workout between sessions, depending on the event you’ll have.

Excited young man looking at laptop celebrating online victory

3. Online Office Games

Online office games have gained steady popularity since several companies adopted remote work setups. Such games are conducted via a secure videoconference platform and last for 90 minutes. These include trivia, icebreakers, and mini-competitions that somehow break the monotony of work duties employees have daily. The game is headed by an eager host to enhance engagement and entertainment.

4. Social Media Groups

According to Statistica, an average person spends about two hours a day on social media. So, you can create private groups on platforms like Instagram, Facebook, or Twitter for more virtual social connections.

For example, on Throwback Thursday, invite your peers to share an old photo with the team, and they will guess who’s in the photo. You may also ask teammates to tag someone on an image you’ll post, say, Ironman, who may be a favorite Avenger of one or two employees.

5. Virtual Dance Party

Dancing is a great stress reliever and team bonding exercise where coworkers can show their goofy and vulnerable side. To conduct a virtual team dance party, invite your coworkers to a video call, then create an enthralling playlist that will call for silly moves.

Another alternative to a dance party is to hold a silent disco. Here, each participant dances to the music they choose on their headset. Joining a silent disco is easy as each attendee dances to a song of their choice, and teammates can guess the song based on the moves. Virtual dance parties involve movements that may help workers blow off steam without thinking or talking to anyone; only rhythm does all the talking.

6. Digital Prom

Everyone has that prom dress or suit sitting in the closet because there is no opportunity to wear such elegant clothes. However, digital prom allows coworkers to dress up and relieve their childhood nostalgia, using the same prom experience to help them bond.

Although this activity might be silly for some, it offers a playful way to interact with peers and overcome fear.

Conclusion

Remote working doesn’t have to be boring because you can spruce it up with fun activities for virtual corporate events. These are fun activities that ensure employees are lively and happy. So, if you’re looking forward to organizing a virtual corporate event, try the activities discussed here to lift your spirits.

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