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Minimize remote workers downtime with smart tools

Minimize remote workers downtime with smart tools. Address IT issues – before they happen, Optimize team communication, Clear goal-setting

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Minimize remote workers downtime with smart tools

Let’s be clear here –planned downtime is essential to keep workers healthy and productive. Unplanned downtime is what we’re talking about here. When you’re managing a remote team, you aim to maximize output, so unplanned downtime can play havoc with your scheduling and goals.

Taking a proactive approach can not only save time and money but also protects your reputation with your customers. There are now some fantastic smart tools available to help you minimize downtime and track your progress even when your team is geographically dispersed.

1. Address IT issues – before they happen

Address IT issues – before they happen

Remote teams are entirely dependent on reliable IT. Whether it’s an individual’s equipment or an entire system, a failure can result in a catastrophic loss of productivity, reputation and damage your bottom line.

Do you have a back-up disaster recovery plan in place should an outage affect the entire operation? Whereby long would it take to restore service? It makes sense to schedule and carry out assessments and preventative maintenance actions regularly.

Even a single individual working remotely, having issues with their computer, will cost time and money, not only in potential loss of business but also in wasted labour costs.

If you don’t have an in-house IT team, ensure you have access to specialists who can investigate without delay, using smart tools such as Microsoft Remote Desktop, and fix the issue immediately.

2. Optimize team communication

With remote teams, especially those who need to collaborate effectively, email is no longer fit for purpose. Ensure everyone in the team uses a single platform, such as Slack, for smooth, real-time messaging and document sharing.

3. Clear goal-setting

With remote teams, it’s essential to be clear about what is expected so that the focus is on the goal, not just the time being tracked.

If you’re involved in managing a complex project with a team working across different time zones, downtime can result from time-lag responses and access to real-time data.

Project management software before-mentioned as Asana or Monday.com, can provide what’s needed to ensure that milestones aren’t missed.

While any team members have visibility of the project and the progress, they’re more likely to stay on track. Frustrating delays in accessing needed data are minimized.

For smaller teams and more routine tasks, productivity tools such as Trello can keep everyone focussed on what’s coming up so that productivity is maximized and priorities are delivered.

4. Manage distractions

When your team is working from their own homes, keeping them on track is more challenging than working from a centralized base.

Here, it’s not so much the risk of IT failure that’s the issue; it’s more a case of helping them manage distractions.

First, give them the tools to help them stay focused: noise-cancelling headphones, an ergonomic workstation, and a sharp difference between work time and free time.

Depending on the nature of the role, smart and interactive time-tracking software can help monitor activity. For many parts, though, it’s more effective to measure results against pre-defined SMART goals rather than to minute-by-minute monitoring of screen time with smart tools.

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PRINCE2-Foundation Dumps [2021] – Say Goodbye to PRINCE2-Foundation Exam Failure

PRINCE2-Foundation Dumps [2021] – Say Goodbye to PRINCE2-Foundation Exam Failure. The Framework for Prince2 Methodology

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PRINCE2-Foundation Dumps [2021] - Say Goodbye to PRINCE2-Foundation Exam Failure

What Is the Prince Methodology?

As previously said, PRINCE stands for Projects in Controlled Environments. The standard got its start in the United Kingdom, where the government decided to experiment with innovative project management methodologies at the state and academic level. The techniques quickly became well-known due to their positive outcomes.

AXELOS then hopped in somewhere in the way. They are the primary authority who “recognises” PRINCE2 certification in the United States, the United Kingdom, and other countries. It means that after you get your Prince2 credential, AXELOS’ accreditation will accept you everywhere in the world where a corporation is searching for Prince 2 experts.

1. The Framework for Prince2 Methodology:

Some refer to it as the PRINCE2 methodology’s seven golden rules. Regardless of terminology, the following are the main points that define the Prince2 framework:

2. A business case must be made for the project:

A reason must be present in the initiative, from the beginning to the end. This suggests a degree of transparency in place, with upper management expecting a return on investment. Similarly, uncertainties must be managed, and the gains must outweigh the drawbacks.

3. Responsibilities and Roles:

For things to work, this is an essential feature of the Prince2 technique. Crew participants must be conscious of their duties as well as their obligations. Otherwise, there would be setbacks, significant gaps, and a great deal of uncertainty at follow-up collaboration sessions.

Work is a Multistep Process: Because I’ve discussed Prince2 technique variables in a managed environment many times, work is a part of that theory as well. Whatever the number of assignments, they must all be completed in a linear order.

4. The Project Manager is Charged with More Responsibilities:

The Project Manager is Charged with More Responsibilities PRINCE2 Foundation

This is a typical situation, in my opinion, that a project manager is kept accountable for nearly everything over the project’s lifespan. A project manager must oversee the team by exception, according to Prince2 methodologies.

Usually, the board of directors, or whoever is in charge, decides the project’s schedule, expense, and other criteria. After that, everything is turned over to the project manager, who will be in charge of the project’s day-to-day operations. The board only gets interested if anything unexpected happens to the project, for example.

Controlled Focus: Teams using the Prince2 technique are required to keep their attention on fulfilling the criteria. Around the same time, a high level of consistency must be preserved.

5. Allow for a small amount of improvisation:

You don’t have to follow the Prince2 qualification and technique principles to the letter depending on the job situation. Adapt the approach to look at places where you can make a little change.

6. What do you know about Prince 2’s qualifications?

There are various degrees of certification for Prince2. When the Prince2 tests were first introduced, there were three standards of accreditation. The Prince2 Base course was the first, followed by the Prince2 Practitioner course, and eventually the Prince2 Technical system.

However, the Prince2 Professional designation is no longer valid. The test was cancelled after AXELOS and other regulatory bodies concluded that it was too complicated. Prince2 Professionals was the town’s talk in 2012 since the trial lasted many days and required the applicant to remain at the facility as a resident.

As a result, you need to worry about the following Prince2 Certification categories right now:

  • Prince2 Foundation: This is the most fundamental level, intended for candidates who have little or no previous knowledge of Prince2. Also, since there are no prerequisites, it is easiest to start and work your way up.
  • Prince2 Practitioner: Only a limited percentage of Prince2 Foundation credential specialists advance to this standard. Not only are there a few prerequisites for the practitioner rank, but the test is often more complex.
  • The Test For Prince 2 Is An Open Book:

Prince 2 certifications aren’t necessarily available to the public. The certification’s nature ultimately determines it. The Prince 2 Foundation course, on the other hand, is not an open book course. As a result, you won’t need to carry the textbook with you on exam day.

The good thing is that the Prince2 Manual contains all of the responses. Trust me, I’ve been there, and although finding the solution may take some time, it is still there. The issue with PM certifications is that the majority of the problems are unclear or convoluted. The answer may be in the manual in front of you, but it may be in a different format.

You will need to consider before marking your answers, particularly if the Prince2 exam questions are focused on a case study. If the exam is an open book, reading the Prince2 manual would be immensely helpful. What you have to do is look at the right spots!

The Prince2 Practitioner Certification Exam is not to be taken lightly!

The specialist test is more hands-on. Although you are not expected to remain at the testing centre, the exam would be difficult. They use a technique known as Objective Testing. It contains a large number of multiple-choice questions, with sub-answers for each case.

Your goal should be to demonstrate how you can adapt your skills in a variety of project-to-project scenarios.

7. Something Do I Do If I Fail the Prince2 Certification Exam?

You are not the first one to fail the Prince2 qualification test. Many individuals do not succeed on their first try. However, I would encourage you to take practise exams ahead of time to familiarise yourself with the content.

The only drawback of failing these certifications is that you will have to pay the test fee again. Second, even after you complete your Prince2 Foundation and Practitioner certifications, you will need to re-register every 2–3 years.

The rationale for re-registration is that AXELOS continues upgrading the exam modules with the most up-to-date industry methodologies. Your experience will be kept up to date in this manner. Since this is something like a refresher course, the tests are brief for those who are re-registering.

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Business

4 Ways Employees Compromise Security (And How You Can Solve Them)

Employee carelessness could lead to a data breach that can destroy your business. Read on to discover how workers can undermine your company’s security.

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cybersecurity is essential to the global supply chain

Employees, in a perfect world, would have great cybersecurity habits. They will make sure never to place their company’s data or network at risk.

This isn’t a perfect world, though. Although office workers can be trustworthy and loyal, the lack of IT policies and occasional carelessness could cause a harmful data breach that can ruin your business reputation and shutter your company.

How can employees compromise your enterprise data security?

Here are four ways they can put your sensitive private and customer data at risk:

1. Insider Malice

No business manager or owner likes to think that their trusted business partners or the people on their team have it out for them. Sadly, a few bad apples can sometimes get past human resources or talent acquisition. The worst part is that malicious insider attacks are incredibly difficult to detect.

You can prevent or mitigate insider malice by getting to know the mind of your attacker. Put yourself in the shoes of a dissatisfied worker looking to take down their employer. You probably wouldn’t launch an attack while you’re using the company computer and still on the corporate payroll.

You would, however, be likely to launch a cyberattack a few days before or after your last day. If you still have your company e-mail and VPN login (and they still work), you could get into your ex-company’s servers from the comfort of your home.

Small Size Businesses Here is What You Need to Know About Cyber Security

As a business owner, you should take measures to prevent disgruntled and malicious employees from compromising your company’s IT and network infrastructure. Start by limiting privileged access to sensitive data, such as intellectual property, personally identifiable information and customer details. Then, immediately revoke the access rights of employees who resign or leave your company without notice.

Also, try getting cloud software that can back up and protect your data. You could, for instance, purchase and download an Office 365 e-mail backup solution to make sure that your e-mail data stays protected and is easily recoverable in the event of a cyberattack or a security threat.

2. The Use of Weak or Lazy Passwords

According to a report from PCMag, the top three common passwords for 2020 are picture1, 123456789 and 123456. These passwords are so laughably insecure that you’re practically rolling out the red carpet for hackers and other cybercriminals.

When you have employees adhering to poor password practices, you need to create and implement a strong password policy to prevent an enterprise data security disaster. Make sure your workers receive a notification to change their passwords every quarter. What’s more, the new password must adhere to the following requirements:

  • It shouldn’t match the previous passwords.
  • It must contain at least nine characters (the longer, the better).
  • It needs to include a combination of symbols, uppercase and lowercase letters and numbers.

Changing and memorizing a long, complex password can be highly inconvenient for some employees. One trick to creating this kind of password is to learn a sentence only you can identify.

Take this sentence as an example: “My best friend munches a batch of French fries.” Turn that into an acronym, and you’ve got: MbfmabofFf. You could turn the letter “o” into a zero, then add the birth date of your best friend (or whatever special number you feel like adding). Finally, start or end the password with a symbol.

3. Web Surfing

Office workers often use the company’s internet to surf the web during lunch breaks or downtime. If your tech staff doesn’t protect and configure your systems properly, employees may come across websites with malware, which can cause machines and other devices to become infected.

As a business owner or manager, you can restrict access to specific sites that your company or tech team determines as dangerous or inappropriate. Although this tactic works well for known and distinctive destinations, it may be time-consuming and complex to administer.

If you insist on this strategy, make sure to supplement it by securing systems with anti-spyware and anti-virus software. What’s more, train your employees on the value of staying careful on the web.

Small Size Businesses Cyber Security

4. Malicious E-mail and Phishing

Fraudulent e-mails can destroy your company’s IT and network security, as well as compromise your data. They may contain harmful attachments, codes or links that give cybercriminals access to devices and data.
You can stop these malicious e-mails from harming your business by educating your workers about recognizing suspicious e-mails.

A few of the red flags they should look for include the following:

  • Offers and promotions that are “too good to be true.”
  • Unwarranted technical or customer support
  • Popular companies with deceptive URLs and misspelt names, such as amaz0n3 (dot) com.
  • Unsolicited or suspicious downloads or attachments.

You hired your employees to help grow your business – not destroy it with poor cybersecurity practices. Implement strict IT policies and use the right tools that can protect your organization from criminals.

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