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Top Tips For Keeping Your Documents Secure

However, there are things you can do to help keep your documents protected and secure. Top tips for keeping your documents Secure.

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CYBER SECURITY Business technology Antivirus Alert Protection Security and Cyber Security Firewall Cybersecurity and information technology

Whether you’re writing personal documents like short stories, tracking your family’s taxes and expenses, or holding important and sensitive information for a business, you will want to keep your files secure so that only you and authorized people can see them.

Data and file security have been a big issue pretty much since the inception of the PC, and tech companies have continuously tried to devise ways to keep your information and your files safe. Threats such as unauthorized access and corrupted or deleted files will always be present. However, there are things you can do to help keep your documents protected and secure.

1. Two-Factor Authentication

Suppose you have an important document containing sensitive information, such as a contract offer or payslip. In that case, you will want to do what you can to ensure that only authorized people can see it – and this is where two-factor authentication can help keep your documents secure.

This technology works by prompting you to enter a password that can only be obtained through another device or account that’s registered to you. For example, you can set two-factor authentication on your Microsoft 365 documents so that you’ll have to enter a code that was sent to either your phone or email address.

Another added benefit of having two-factor authentication is that these messages or emails asking for a code can alert you to someone trying to access your documents and then choose to prevent them from gaining access.

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2. Manage Permissions

If you’re using the cloud within a family or business to share and organize your files, you have to manage who has permission to access which documents. It’s easy to set up permissions and put restrictions on some users but not others; however, the more people that are involved in a cloud system, the tougher this can get.

If you’re in a large business with multiple people, organizing who has permission for each file can become cumbersome. To help with this headache, you can use a company like avepoint.com, which can manage these permissions for you, amongst other useful services as well.

3. Keep Copies of Important Documents

To make sure that crucial files aren’t ever lost or destroyed, it’s good practice to make copies of these documents. Files can easily become corrupted or accidentally deleted, which may result in you losing something important.

To prevent this, back-up copies of your files and save them in a different location to the original, such as on the cloud, a flash drive, or an external hard drive. This means that if you’ve been hacked or if your PC breaks, you’ll still be able to access the files that you need.

4. Conclusion

There are a few other ways of protecting your documents, both at home and at work. However, the ones mentioned in this article are believed to be the most important and easiest to fulfill.

By managing permissions, setting up two-factor authentication, and saving copies of your data, you’re doing much more than the average person to ensure that your documents remain secure and safe.

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Security

5 Significant Identity and Access Management Things to Consider

Most companies lack this clarity and it ends with an unclear idea of what the true purpose of the IAM solution involved truly is.

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CYBER SECURITY Business technology Antivirus Alert Protection Security and Cyber Security Firewall Cybersecurity and information technology

An IAM Software could really be the answer to all your security troubles. Going into IAM blindly or simply listening to others while choosing the right kind of IAM solution for your company might cost you lots of time, money, and energy. You might think you need not consider the nitty gritty but they truly change your whole IAM experience. Ultimately, it is the small details that truly make something worth it or completely shatter the experience.  Here are some foolproof things that will steer your IAM selection in the right direction.

1. What Is Your IAM Protecting?

It must be your top priority to consider what you are actually protecting with your IAM solution. Most companies lack this clarity and it ends with an unclear idea of what the true purpose of the IAM solution involved truly is. Ask yourself, chalk it out, and plan whether you want the IAM to protect everything from users to passwords to systems and data or just a specific part like data or even just a specific system. The clearer your priority, the better!

2. Independent Or Managed Service Provider

Choose your service. It is something that is often overlooked. When a company is choosing an IAM, it does not quite consider if it wants to take the independent route or take up the services of a managed service provider. It would be smart to consider if your company has the manpower, finances, and skill sets to go through with managing an IAM Solution independently or if it will be better for a framework that is already successful.

Security is a major business objective

3. Current and Future Environment

It would really benefit your company and simplify your IAM journey a million times if you consider the current and future environment your company thrives in. It can be cloud-based, on-premise, or even a hybrid. Whichever type of environment you select for your company, this clarity will help find the best IAM solution for you in very little time.

4. Documentation Of All Additional Applications

Another significant Identity and Access Management related thing to consider is whether you have documented all additional applications that are going to mingle with your IAM solution. It might be something very simple as a cloud-based software such as the service (SaaS) which will need to integrate with IAM software. This consideration will lead to a clear understanding of expectations and you would not have to struggle with it in the later stages of your IAM solution implementation.

5. IAM Solution Scalability

The last thing to consider would be the scalability of your IAM solution. The best way to find this out would be to figure out the kind of business trends going on currently and how the future will shape them in relation to your company. The consideration of both the present and future for your company will use the IAM solution to the most optimum limit!

Considering these 5 small but significant things will definitely help your IAM solution selection a super easy and super successful process.

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