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How to Prepare for an Employment Background Check

The last component of employment background checks is credit reports, which contain information about an applicant’s financial operations.

Published

2 years ago

September 12, 2020

TwinzTech

Experience and education are the two things job candidates will misrepresent their resumé most often. Even influential people are not immune to the temptation to lie about them. Prominent figures like Scott Thompson, former CEO of Yahoo, embellished some college degree data, leading to his premature termination.

According to UnMask.com, employment background checks have the following main components: education verification, reference checks, employment history verification, and professional license verification.

Reputable employers will carry all of these out, so it’s not a good idea to lie on your resume. You can’t blame any company – any new hire is an investment they want returns on. According to recent reports, 33 per cent of resumes contained erroneous job descriptions, and 29 per cent showed inaccurate employment dates.

Table of Contents

1. Things to Know About Criminal Activity Checks

Criminal record checks are the first thing that comes to mind when you think of background screening. They are the most significant and most challenging type of inspection a prospective employer can run on a job candidate. A person’s criminal history affects job qualifications, job performance, and a company’s security and safety.

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2. Types of Records

There are three types of criminal records: county, state, and national. A lot of companies rely on national databases only. These consist of several state and county criminal record repositories and are usually maintained by data brokers. Wise employers do not rely on federal checks alone because they tend to be incomplete. The FBI found half of all criminal records were incomplete in a random audit.

To create a state database of criminal records, local jurisdictions are obligated to report individuals’ criminal records to the state. This might lead you to believe there is a stable and reliable source of state criminal records.

After all, it’s only logical to draw such a conclusion. In reality, however, authorities cannot execute this process properly because of staffing, administrative, and technical issues, leaving many gaps in state records.

3. Downsides

Employers who only use state data can miss unreported convictions, dismissed cases, and pending cases. This is because records can take years to reach state databases of criminal records.

County checks are the most challenging and time-consuming but also the most reliable check form. County databases are updated and highly accurate. Attentive employers will run checks for each county where a job candidate has lived. Statewide and national checks are an excellent way to supplement county records because they will reflect offences committed in different states.

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4. Checking Driving History

Any company will want to hire a responsible driver, especially if driving is part of the job. Traffic accidents or tickets are a red flag if a candidate is being interviewed for a delivery job, for example. Even if the position doesn’t require MV operation, an employer will want to make sure their staff is safe on the road.

Motor Vehicle Records (MVRs) are a great source of information to check someone’s driving record. They also help employers confirm names, addresses, dates, birthplaces, and other necessary identity information.

While DUI and reckless driving are felonies, they do not surface in criminal records in many states, but you can see them in MVRs.

5. The Last Component: Credit Reports

The last component of employment background checks is credit reports, which contain information about an applicant’s financial operations. This report will show if and what loans someone has taken out, if they pay their bills regularly, or if they’ve ever filed for bankruptcy.

According to the EEOC, credit reports should not be used for employment-related purposes. Men and Hispanic and African-American applicants are more likely to have low reports, risking unlawful discrimination in the hiring process. Industry experts and employers disagree with the watchdog. They find credit report data can be of paramount importance in certain situations.

Either way, employers should make sure credit checks are needed before ordering them. These are only recommended for financially responsible upper-level positions, such as senior management. They are also advisable if the person will have direct access to non-monetary assets or cash.

Database

4 Ways to Reduce the Risk of Human Error When Entering Data

Data entry errors can cause significant problems for any business. Here are four ways to reduce the risk of human error when entering information into a system.

Published

2 months ago

December 7, 2022

TwinzTech

4 Ways to Reduce the Risk of Human Error When Entering Data

Data entry is a vital part of many businesses, but it is also one of the most error-prone processes in any field. Human errors can lead to costly mistakes, negatively impacting business operations. That’s why it is essential to implement systems and procedures that reduce the risk of human errors during data entry processes. This article will discuss four strategies you can use to minimize the risk of human errors during data entry processes.

Table of Contents

1. Utilizing Automation Tools

Automation tools are essential for minimizing the risks associated with manual data entry. Automated software and systems eliminate the potential for human error by automatically transferring data from one system to another without any manual input. These automated tools also reduce the amount of time spent on mundane tasks such as data entry, meaning that more time can be invested in higher-level tasks which require more input and analysis.

Automation tools are particularly useful for businesses with large volumes of data to process or complex datasets requiring numerous calculations. In addition, they allow users to access the same data from multiple applications and devices, meaning that data can be shared easily between different systems.

Furthermore, automation tools allow businesses to incorporate customization into their data processing. This means that users can tailor the system to their specific needs and set up automated notifications and alerts when specific system parameters have been met.

2. Verifying Data

It’s essential to verify all data before entering a system or database. You can do this manually by having someone review the data for accuracy or through automated systems that check the data against existing records. Verifying data ensures that only accurate information is entered into a system, thus reducing the risk of human error during data entry processes.

Once the data is verified, you can use it to create reports and insights. For example, if a company has sales data entered into a system with no errors, it can quickly generate detailed financial reports with accurate information. The same goes for any other type of data – verifying it beforehand ensures that the results are accurate and reliable.

In addition to accuracy, verifying data also helps protect against malicious data manipulation. By ensuring that all entries are correct, organizations can reduce the risk of fraudulent activities such as identity theft or financial fraud. Furthermore, verifying data helps maintain security standards across different systems and databases by providing an additional layer of protection against potential cyber-attacks.

Utilizing Automation Tools

3. Providing Training

Employees must be adequately trained to enter data into a system or database. Regular training sessions should cover the procedures and guidelines, as well as discuss best practices for entering data accurately and efficiently. This will reduce the chances of employees making mistakes when entering data into systems.

Furthermore, it is crucial to provide employees with ongoing training and support. This way, they can stay up-to-date with the latest developments in data entry techniques and ensure that their skills are not becoming outdated. Training should also include problem-solving scenarios so employees can practice their decision-making skills practically. Additionally, it is vital to provide feedback and reviews after training sessions for employees to know if they are following the correct procedures.

Other aspects of providing training that should be considered include the need for adequate resources, such as having a well-equipped computer room or access to appropriate software. It is also essential to ensure that all employees have the same level of understanding about data entry and databases so that everyone can contribute to the process.

4. Outsourcing

If manual data entry is necessary, it may be best to outsource the task. By outsourcing processes to professional data entry services, businesses can reduce their risk of human errors and ensure that accurate data is entered into their systems.

Outsourcing data entry can also offer cost savings for businesses. By utilizing a third-party data entry service, companies can avoid the expense of hiring additional staff or providing training to existing employees to do the work. In fact, statistics show that outsourcing data entry can reduce costs by up to 70%. Additionally, external data entry services can often complete work faster than in-house teams.

To outsource data entry properly, it is vital to ensure the service provider is reliable, experienced, and offers the right level of quality control. Companies should carefully research potential providers and select a partner that fits their needs. Once an outsourcing partner has been selected, businesses can test their services with small tasks to assess quality and accuracy.

Final Words

Data entry errors can have severe consequences for businesses, and taking steps to minimize the risk of human errors occurring during data entry processes is essential. These are all strategies that can help reduce the chances of mistakes being made during the data entry processes. Implementing these strategies can help ensure that your business’s information is accurate and up-to-date at all times.