Connect with us

Computer Network

Hybrid Event Ideas for Networking and Engagement Logistics

Hybrid event ideas for networking and engagement logistics. Here are some hybrid event ideas you can count on.

mm

Published

on

Computer Network Expert with Microsoft

So, virtual events are how it’s done these days?

Well, questionably so. There is nothing wrong with virtual events, but there is also nothing wrong with well-organized physical conferences.

Hybrid events comprise the best of both worlds by having some live content and some pre-recorded sessions to create this balance between virtual and in-person experiences, allowing for an interactive conference that works well for every attendee.

While many people associate virtual conferences with just talking about business productivity tools (aka boring), there are many innovative ways to make your next event unforgettable without spending too much money.

Here are some hybrid event ideas you can count on.

1. Dedicated MCs for the Virtual Audience

These days, many conferences hire MCs to help guide the floor conversations and keep people energized. If you’re hosting an event for in-person and online attendees, consider getting more than one MC.

Dedicate some of your on-site MC time to those using technology – whether that means a live stream or a webinar – as their primary connection point with the event.

Giving these remote participants a chance to be part of the fun on-site is not only a great way to bring them into the action but also helps strengthen connections among various groups throughout your conference experience.

2. Virtual Entertainment Boosts the Online Experience

Conference experiences don’t have to be about information exchange alone. The entertainment value of the events we attend is often just as important. When you’re planning Hybrid Events, don’t forget to include your digital attendees in the fun.

Hosting games or contests that both on-site and remote participants can enjoy increases engagement and participation all around.

Network Bandwidth

3. Make Networking Fun for both Attendee Groups

There is no need to “bribe” attendees to come to a conference. Conference networking works best when the participants aren’t aware of the networking aspect but rather do it as a fun activity of choice instead of being coerced into doing so as part of their attendance criteria.

If you want attendees from both types of your event (virtual and physical) to have a great time at your conference, any mandatory networking activity will often undermine this goal because these activities are often unnatural and forced due to logistical reasons.

For hybrid events, there is a way you can get around this by making all kinds of unique activities that take place in an already naturally social environment. Make sure that you have enough space to host these activities to prevent the conference flow.

4. Virtual Booths for All Exhibitors Increase Their Reach

Since you want to include both physical and virtual attendees, it would be great if your event provides a designated area where both types can network and share resources or even hold a meeting together.

The best way to do this is by creating a booth space that includes large screens that can simultaneously stream live keynote sessions from the main hall.

On top of that, your booth area should also have machines that access WiFi and allow remote participants to connect via video chat or even display their work on the big screens. In addition, make sure you have some networking snacks at the booth!

5. Vary Session Format and Length for Engaging Content

In addition to the basic physical trade show booths and breakout rooms, you should also create additional spaces dedicated to creative hybrid activities. The point of a conference is about learning new things from keynote speakers and each other.

Content delivery network CDN

For example, host a “speed dating” event that allows people to meet with others in attendance who have similar interests. In this case, don’t worry too much about the networking aspect because people attending will naturally gravitate towards one another.

Since you include both virtual and physical attendees at your hybrid conference, it’s good practice to vary the type of sessions you present as well.

This could consist of having an intimate breakout room for workshops or group discussions, extensive keynote sessions in the main hall with screens for remote participants, or even a combination of all these things.

6. Robots

This is not that big of a deal anymore, but still cool to have at your event for the number of “wow” factors it creates. The point is to create an atmosphere where attendees are immediately engaged in their experience when they walk in at the beginning of each day.

This experience in itself is enough to keep them coming in with high spirits throughout the rest of the day.

7. Individual Meeting Pods for Networking in Private

An individual meeting room is vital if you want a more private space with a comfortable setting to discuss confidential matters openly. This can either be something as simple as those tiny rooms where you usually find chairs and tables set up.

If you have enough funding, it could be as extravagant as having pod-style seating with built-in video screens, so attendees don’t need to bring their own devices.

Either way, it’s helpful to know that there will always be a place available where people can meet and talk about what they’re interested in during your event timing without being bothered by any other surrounding events or distractions.

8. Small Rooms Equipped with Screens for Hybrid Breakouts and Workshops

Just as the previous point discussed, a small private room where people can have face-to-face interactions is a great idea. They should be equipped with large screens, so attendees don’t need to bring laptops or other devices, but make sure they are set up like “smart” breakout rooms (instead of having chairs and tables).

Even if you don’t want to go all out by providing pod-style seating, this will allow participants to gather in groups around large screens to discuss any projects they may be working on together.

Cisco Networking Devices

9. Give Your On-Site Attendees Somewhere to Charge Their Devices

This allows your virtual event participants who may not afford a data plan for their devices to connect online. If you want, give them the option to rent out tablets or smartphones with pre-downloaded event meeting info and apps so attendees can easily access your entire conference without having to carry around heavy books or papers for reference.

10. Holograms Add the “Wow” Factor

If you’re planning on hosting a hybrid event that combines both virtual and physical forms of networking, there’s no better way to increase engagement than by including hologram participants. They say “a picture is worth a thousand words,” which means that just one photo can convey much more meaning than any text description.

This is especially true for understanding detailed explanations of visual things like scientific processes, artwork, and other real-world elements.

While the live streaming video could function as a replacement for hologram participants, not everyone has access to high-speed internet, especially those participating from developing countries where the primary goal of your event is to reach out to them in the first place.

11. Structure Your Schedule to Highlight Networking and Breaks

Schedule at least one hour per day (but preferably two), where attendees can freely move between rooms and floor space throughout each venue. This will cut down on both physical and mental exhaustion by giving people plenty of time every day to decompress, rest their legs and go back into sessions with enough energy to be productive and engaged throughout the entire event.

12. Conclusion: The Future of Hybrid Events

This is just the beginning. Hybrid events are still in their infancy, and they’re already changing how businesses plan their meetings. But what’s in store in the future for this unique type of conference?

It’s impossible to know exactly what will happen over the next few years, but one thing is certain: hybrid events will be more prominent than ever before, especially when organizers begin using these ideas to drive real-world business results, not just increase social engagement.

We are an Instructor's, Modern Full Stack Web Application Developers, Freelancers, Tech Bloggers, and Technical SEO Experts. We deliver a rich set of software applications for your business needs.

Continue Reading
Click to comment

Leave a Reply

Your email address will not be published.

Computer Network

VPNs and Gaming – A Beginner’s Guide

In this post, we’ll provide a beginner’s guide to VPNs and gaming and how the former can help to safeguard you when playing online.

mm

Published

on

Limitations of VPNs

Online gambling is becoming increasingly popular throughout the developed world, particularly when considering multiplayer games.

Please make no mistake; 22% of games spend between 61% and 80% of their playing time online and accessing multiplayer titles, during which time many leave their IP addresses exposed to the threat of doxxing and malware attacks.

In this post, we’ll provide a beginner’s guide to VPNs and gaming and how the former can help to safeguard you when playing online.

1. What is a VPN?

Let’s start with the basics; as a VPN (or virtual private network) looks to create a virtual and encrypted tunnel between two servers.

In essence, this means connecting your device to a virtual and remote server, which immediately masks your physical location and encrypts all web traffic so that it reads as an indecipherable code string.

Typically, VPNs are associated with public network use, with this type of network unsecured and likely to leave your device and personal data at the risk of being intercepted. For example, hackers can create rogue but familiar-sounding access points that entice you to connect to a particular network. Your activity and traffic can become visible to third parties at this point.

Even without hackers attempting to access and steal your data, you may find your activity tracked and logged by network managers or Internet Service Providers (ISPs).

This also infringes your privacy and potentially puts you at risk of having your bandwidth throttled. The latter refers to slowing down your Internet connection when engaging in activities that consume large amounts of data to optimize network performance across the board.

2. VPNs in Relation to Gaming

Gaming is one such data-hungry activity that ISPs often look to target, and in this respect, using a VPN may enable you to get the most out of this pastime as a player.

Content delivery network CDN

However, the main reason to use a VPN while gaming is to optimize your online security. This is thanks mainly to its ability to mask your device’s IP address and physical location, making it incredibly difficult for third parties to launch malware attacks or engage in the practice of doxxing.

A high-quality paid VPN can also break through restrictive firewalls, enabling you to access a broader range of gaming sites and potentially restricted platforms.

When using a comprehensive VPN client, you should also note that this negates any additional risk that you’ll incur a lag while gaming.

This is a crucial consideration when dealing with free or less advanced VPN products, as while these entities still redirect your data through a secure and remote server, it will take longer to encrypt and decrypt requests. This can create a noticeable lag, even when dealing with contemporary and incredibly capacious gaming consoles.

3. What to Look for When Choosing a VPN Client

As we’ve already touched on, VPNs are beneficial when gaming mainly because they offer players several different benefits.

However, it’s also apparent that you need to invest in and download a VPN for PC to fully realize these benefits, as they tend to offer more robust security protocols, minimize lagging and offer access to a much broader range of servers.

Additionally, many established paid VPNs offer dedicated gaming servers in some instances, which can deliver further advantages in terms of quicker processing and more rapid connections.

Paid VPNs are also more advantageous as they allow you to change your IP address and access a broader range of international services without restrictions. This offers value outside gaming, too, whether you want to introduce an additional layer of network security or stream geographically restricted content from platforms like Netflix.

This isn’t the case with free VPNs, while such clients are also unlikely to let you bypass heavy firewall restrictions or optimize your privacy.

The latter point is crucial, as some free VPN clients fund their activities by logging and selling your data to relevant third parties.

4. The Bottom Line

No doubt, using a VPN offers value to gamers, while paid clients are considerably superior to free alternatives.

So, we’d recommend that you compare the market for the best-paid VPNs while keeping in mind that clients such as Surfshark combine the best and most effective protocols to ensure the best possible online experience.

You can also access this type of paid and flexibly priced product through a free VPN trial, enabling you to test it thoroughly and ensure that it’s entirely fit for its purpose.

Continue Reading
Advertisement
Advertisement
Internet2 days ago

How do collect and train data for speech projects?

Business1 week ago

Upgrades That Will Help Your Business Thrive

Games1 week ago

Tips And Tricks That Will Help You To Win Big In Escape From Tarkov

Insurance2 weeks ago

How To Improve Your Company’s Workers Comp Management Process

Entertainment3 weeks ago

Dear Father Gujarati Movie – The Father – Dear Father

E-commerce3 weeks ago

4 Communication Tools You Need to Integrate in Your Ecommerce App

Software3 weeks ago

Pricing For Profits: Three Simple Rules To Price Your Product

Security3 weeks ago

Cloud Security – Why It’s Important For Your Business

Cloud Computing4 weeks ago

Make Sure You Avoid These Cloud Computing Mistakes

Business1 month ago

How Zuper’s Disaster Restoration Software Helps Service Businesses Operate More Effectively

Advertisement
Advertisement

Trending