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How to Improve Productivity Utilizing Technology to the Fullest

How to Improve Productivity Utilizing Technology to the Fullest. The areas where a business can improve significantly with the efficient use of technology.

Published

4 years ago

May 18, 2020

TwinzTech

Today’s world allows for genuinely global business with the ability to meet virtually with people around the world. Productivity has improved in various areas due to technology for the last few decades. Utilizing technology to its full potential is going to be imperative to compete with other businesses.

Falling behind on a task that another organization has automated lengthen turnaround times. The importance of assessing a business’ current tech tools and seeing what else is on the market should be done regularly. Quality companies upgrade their current products, so keep this in mind.

First-time companies might take the money then fail to improve their work to market standards. Below are areas where a business can improve significantly with the efficient use of technology.

Table of Contents

1. Communication

Communication internally has never been more efficient with platforms like Skype or Zoom. Being able to message a person and identify the priority of the message is incredible. Communication is often emailed or put in a project management platform.

The information has also changed in big ways with clients, as some business relationships happen online. Freelancers might never speak or see their clients but do message them via email or on other platforms. Phone conversations are often required for larger business deals or use Zoom to talk about face to face.

Zoom has seen massive growth due to the Coronavirus pandemic with people using it for business or to have a few drinks virtually with friends.

Improve Productivity Utilizing Technology

2. Collaborative Work

Working with a person from across the world on the same document at the same time is easy when working on the cloud. The ability to watch a document’s real-time editing can allow a company to see how proficient the editor can be. Seeing others doing more work can tap into the competitive spirits of the staff.

Productivity can be easily tracked, but creating a competition they can be view in real-time will only lift individual productivity. JFrog is an excellent example of a company dedicated to collaboration when it comes to developing cloud applications.

Take a look at reviews of different tools pm the market. You will find that some tools are great for large organizations, while others are better for small businesses.

3. Time Tracking Software

There is plenty of unproductivity in an average office due to technology like that of social media. Unfortunately, some employees are going to check personal emails or do online shopping on company time. Being able to see what employees are doing is essential in terms of productivity.

Time tracking software provides insight into the daily work an employee does. Keep in mind that very productive employees might waste some time on occasion.

Training can also be done by watching how a top employee operates daily. This can help improve employees’ productivity by spending the bulk of their time using the wrong sales or marketing tactic. In the cases of poor performance, spending time on social media can be identified as a reason for lack of productivity.

Productivity by Using Technology

4. Automation of Simple Yet Tedious Tasks

Automation is going to continue to create different jobs and make certain careers obsolete. The ability to automate tasks that might be tedious will work to improve productivity.

For example, transferring information directly to a cloud-based file rather than an employee manually inputting it will save time. Automation in sales can allow for follow-ups reminders about sales without the salesperson having to do anything.

5. Data Can Identify Areas to Improve

Data has taken a large amount of the guesswork out of departments like sales, marketing, and advertising. The ability to see how a specific sales campaign or marketing ploy went is essential. Everything from traffic on a website can be tracked to keywords that impact search engine rankings.

The numbers do not lie, but this has not taken the value away from innovations and creativity. The ability to allocate budget to a particular area due to clearly understanding the return on investment of a sales or marketing tactic.

6. Organization

The utilization of technology has made staying organized as efficient as ever before. The ability to search thousands of emails or sort clients into particular tabs creates ultimate convenience. The integration of organizational tools is going to be important, as many tasks can be automated.

QuickBooks is an excellent example of a tech tool that integrates various other agents within a company. Being able to use the cloud to store files can allow anyone to access a file with a URL as long as it has been shared with the email they are logged into.

The current technology being used and new tech on the market can improve a business’s productivity. The dedication to continually improving over a long period will yield tremendous results after a few years.

Business

Key Strategies for Successful Digital Transformation

True digital transformation starts with culture. Creating a digital culture means more than just incorporating digital tools into your daily operations.

Published

1 week ago

April 4, 2024

TwinzTech

Key Strategies for Successful Digital Transformation

Shifting towards more digital practices is not just about adopting new technologies but involves a holistic change in culture, processes, and operations. Ensuring a successful digital transformation involves strategic planning, a clear vision, and a touch of creativity. Here’s how you can navigate this exciting yet challenging journey:

Table of Contents

1. Understanding the Digital Imperative

The first step towards a successful digital transformation is understanding the urgency and need for change. It’s not merely about keeping up with trends but recognizing the digital imperative to stay competitive and relevant. Analyzing market trends, customer behavior, and technological advancements can offer valuable insights into what drives digital success.

2. Creating a Digital Culture

True digital transformation starts with culture. Creating a digital culture means more than just incorporating digital tools into your daily operations. It requires fostering an environment of continuous learning, innovation, and openness to change. Encouraging collaboration, agility, and a fail-fast mindset can empower teams to experiment and innovate.

3. Investing in People and Skills

People are the most critical asset in the digital transformation journey. Investing in training and development ensures that your team not only has the necessary digital skills but also understands the importance of their role in the transformation process. Promoting a culture of learning and growth can significantly enhance employee engagement and productivity.

In a rapidly evolving digital landscape, the complexity of managing an organization’s IT infrastructure has significantly increased. Leveraging managed IT services can be a strategic move to ensure seamless technology integration and operation. This approach allows businesses to focus on their core objectives, knowing that the IT aspects are professionally managed.

4. Developing a Strategic Roadmap

Having a clear, strategic roadmap is crucial. This roadmap should outline key goals, timelines, technology investments, and how digital transformation aligns with the organization’s overall objectives. Remember, this is a marathon, not a sprint. Setting realistic milestones and adjusting the plan as necessary can help maintain direction and focus.

Ensuring Seamless Technology Integration

5. Putting the Customer at the Core

At the heart of digital transformation is the customer. Understanding and responding to changing customer needs is paramount. This means leveraging data analytics to gain insights into customer behavior and preferences. Tailoring experiences to meet these needs can significantly improve customer satisfaction and loyalty.

6. Ensuring Seamless Technology Integration

One of the pillars of digital transformation is the seamless integration of new technologies into current business processes. This integration should not disrupt existing operations but rather enhance efficiency and productivity. Choosing the right technology partners and platforms that align with your business objectives is crucial for a smooth transition.

7. Fostering an Ecosystem of Innovation

To stay ahead in the digital curve, organizations must foster an ecosystem that encourages innovation. This entails not only adopting new technologies but also creating an environment where creativity is nurtured and valued. Establishing partnerships with startups, investing in R&D, and participating in industry think tanks can stimulate fresh ideas and innovative thinking.

8. Embracing Agile Methodologies

Agility is key to adapting to the fast-paced digital world. Embracing agile methodologies can accelerate innovation and improve product delivery. This flexible, iterative approach encourages collaboration, customer feedback, and continuous improvement, making it easier to pivot and adapt to changing market demands.

9. Monitoring, Measuring, and Adapting

Finally, it’s essential to have mechanisms in place for monitoring and measuring the success of your digital transformation efforts. Regularly analyzing performance against set goals and KPIs can reveal areas of improvement and opportunities for further innovation. Being ready to adapt your strategy based on these insights is key to continuous growth and success in the digital age.

10. Leveraging Data and Analytics

Data is a powerful asset in digital transformation. Leveraging data analytics can provide actionable insights, drive decision-making, and enhance strategic planning. However, it’s critical to ensure data quality and security to build trust and deliver value.

Digital transformation is an ongoing journey rather than a destination. It requires a strategic approach, a willingness to embrace change, and a commitment to innovation. By understanding the digital imperative, creating a culture of digital readiness, and investing in the right strategies, organizations can navigate the complexities of digital transformation successfully. Remember, the goal is not just to survive in the digital age but to thrive and unlock new opportunities for growth and innovation.