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How to Efficiently Improve Employee Attendance and Workforce Management

For this reason and several others its crucial to start analyzing and straightening the time and attendance system of your employees with the following tips:

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Three things to consider before introducing remote working

Workplaces were given strict protocols and tight restrictions for all employees to follow. However, these days the inside workings of most offices have become more flexible and unattached. There is room for employees to work as they like, whether behaving abruptly inside the professional setting or taking as many leaves as they want.

While today’s era allows more freedom in any social environment, you are, and of any gender or race, some managers or leaders may take it a little too far and allow absenteeism to reign. The most problematic disadvantage of such allowance can be the discipline that keeps the employees and professional buildings in line get distorted, and employees feel the business of morale being trampled.

For this reason and several others its crucial to start analyzing and straightening the time and attendance system of your employees with the following tips:

1. Curate an Authentic Attendance System

Keeping up with employees’ absents, sick leaves, incomplete timings, and more details on attendance can be challenging for HR personnel, whether working for a big company or not. For this reason, it can be challenging to have a manual system for attendance for employees and the hr in keeping up with and extracting records.

If there are mistakes in the records, it can become an issue when an employee is falsely accused or given more allowance that doesn’t justify the off days they took. Both could end up causing a lot to your business. Even if there is a manual system for attendance marking, your facility should invest in time and attendance software for automating accurate record keeping.

2. Take Notice of Consistent Behavior

An employee taking uninformed leaves once or twice a month may not hurt your company as much, but if one starts to make it into a normal thing to call an off day every day, the behavior shouldn’t be tolerated. For this reason, it’s best to take notice of such offenders as soon as possible and keep track of their behavior after giving them a warning. Make sure not to tolerate more than that could hurt the office environment and give a bad name to the company.

The Art of the Office. How to Create a Productivity-Focused Workplace

3. Put Up Consequences

The strict observations and regulations used by managers to govern employees closely and restrain any workplace freedom may not be practical today but can be used to some extent. If your fear that your employees are starting to get too relaxed and don’t fear the system at all, maybe it’s time to show some authority.

This can be done by creating policies and showing your dissatisfaction with absenteeism. Make sure to add exact consequences to violation of the company policy for taking more than defined off days for no serious reason.

4. Set Expectations

Besides making precise cuts and company policies regarding employees taking off days more than required, ensure a set of expectations. Managers can inform these expectations and guidelines regularly to employees and to those that get newly recruited. Such expectations can help your employees feel the company’s burden and make them perform their duties satisfactorily.

5. Macro Manage

While it’s better to surveillance absenteeism and the offenders closely and make them accountable for their faults, it’s best to allow some space as well. Give your employees freedom and will enable them to explain the reasons for their absences. Abe that there is a big issue behind their leaves that they cannot overcome at home or involving their health.

Terminating or suspending an employee without listening to their explanations may cost you a lot. Maybe you can give them advice on their situation or allow flexibility in their office timings to help them complete office hours and lessen absents as much as possible.

Happy manager congratulates work of team on new project after overtime business financial successful audit on corporate company

6. Manage Record

After automating the system and collecting data on attendance, it’s essential to maintain a record of everything for future reference. These attendance records can tell you about your employees’ behavior and any unwanted behavior regarding taking absents. You can recognize the days that the employees are the tardiest and take the most off days in a month and allow a solution for such lethargy. This data can help you straighten out the absenteeism in your company and make way for the highest productivity and use of office staff.

7. Create a Follow-up Culture

After employees return from their off day and begin doing their work on a routine basis, ensure to one-on-one with them. However, don’t make this meeting too stressful by asking direct questions about their health and issues that made them take a day off. This meeting will help your employee learn that you care for their wellbeing and sustenance on a personal level. You will also help them feel relaxed and tell you their worries effortlessly. In return, you’ll get to know the right way to deal with the employee and provide solutions.

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6 Fun Activities For Your Next Virtual Corporate Event

Remote working doesn’t have to be boring because you can spruce it up with fun activities for virtual corporate events. These are fun activities that ensure employees are lively and happy.

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6 Fun Activities For Your Next Virtual Corporate Event

Virtual corporate events are online gatherings often held via video platforms like Webex, Zoom, and Google Meet. Such events offer an excellent way to participate in games and other fun activities. They also aim to help create familiarity and relationships between the attendees and improve work dynamics and communication.

Hosting a virtual event is challenging, especially for an unfamiliar group. However, it has become a new culture nowadays because most companies have allowed their employees to work in a remote setup.

Despite the convenience, working from home has brought countless negatives like burnout, unexpected distractions, and feelings of isolation. It also resulted in positive outcomes, though, like the ability to bond, connect, laugh together, and have fun with each other via 100% virtual means. Thus, businesses and companies have openly embraced virtual events as part of their work process.

If you are tired of the old encounters at events and are struggling to get fresh creative ideas, here is a list of fun activities you can consider:

1. Virtual Happy Hours

Despite having employees working from home, companies must ensure that business operations continue without risking employees’ lives. This opened an opportunity to find creative ways to interact with each other to avoid boredom, including attending corporate virtual happy hour with colleagues.

Virtual happy hour doesn’t mean going to bars or pubs after work. There is no need to wait in line to use the bathroom or stick around for drinks, and none of your coworkers has to call a ride-hailing vehicle to take you home afterward. This is because employees can have conversations and share drinks over a video call.

Virtual happy hours allow remote employees to socialize in a confident and comfortable setting. Working from home can sometimes feel lonely and isolated, but virtual happy hours help people socialize, bringing a sense of connection and belonging despite the distance. This also allows employees to toast to each other from different locations, like when they used to go out for drinks after office hours.

2. Health And Well-being Activities

Cases of mental and physical health issues are more common today than ever before. Hence, incorporating activities beneficial for your mental and physical health into your virtual event is recommended to ensure you are well taken care of, even in a small capacity.

For instance, you can incorporate a meditation break or a short workout between sessions, depending on the event you’ll have.

Excited young man looking at laptop celebrating online victory

3. Online Office Games

Online office games have gained steady popularity since several companies adopted remote work setups. Such games are conducted via a secure videoconference platform and last for 90 minutes. These include trivia, icebreakers, and mini-competitions that somehow break the monotony of work duties employees have daily. The game is headed by an eager host to enhance engagement and entertainment.

4. Social Media Groups

According to Statistica, an average person spends about two hours a day on social media. So, you can create private groups on platforms like Instagram, Facebook, or Twitter for more virtual social connections.

For example, on Throwback Thursday, invite your peers to share an old photo with the team, and they will guess who’s in the photo. You may also ask teammates to tag someone on an image you’ll post, say, Ironman, who may be a favorite Avenger of one or two employees.

5. Virtual Dance Party

Dancing is a great stress reliever and team bonding exercise where coworkers can show their goofy and vulnerable side. To conduct a virtual team dance party, invite your coworkers to a video call, then create an enthralling playlist that will call for silly moves.

Another alternative to a dance party is to hold a silent disco. Here, each participant dances to the music they choose on their headset. Joining a silent disco is easy as each attendee dances to a song of their choice, and teammates can guess the song based on the moves. Virtual dance parties involve movements that may help workers blow off steam without thinking or talking to anyone; only rhythm does all the talking.

6. Digital Prom

Everyone has that prom dress or suit sitting in the closet because there is no opportunity to wear such elegant clothes. However, digital prom allows coworkers to dress up and relieve their childhood nostalgia, using the same prom experience to help them bond.

Although this activity might be silly for some, it offers a playful way to interact with peers and overcome fear.

Conclusion

Remote working doesn’t have to be boring because you can spruce it up with fun activities for virtual corporate events. These are fun activities that ensure employees are lively and happy. So, if you’re looking forward to organizing a virtual corporate event, try the activities discussed here to lift your spirits.

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