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How to Get Ready for Virtual Meetings

This year the popularity of virtual meetings has skyrocketed. Previously, they were used infrequently, as most people still shuttled into work in the morning.

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How to Get Ready for Virtual Meetings

This year the popularity of virtual meetings has skyrocketed. Previously, they were used infrequently, as most people still shuttled into work in the morning. However, following the coronavirus, all that changed. Lockdown restricted people to their homes. As a result, businesses turned to virtual meetings as a way to connect employees and their clients.

Yet, due to their rapid uptake, many people are still unsure about the ins and outs of the virtual meeting. Namely, how to set it up and what can go wrong.

In this article, we’ll explore how to get ready for a virtual meeting.

1. Test your connection

People often forget to test their internet connection. However, a slow or lagging connection can ruin a meeting. Both you and your other attendees are forced to sit through the stuttering video. Eventually, you abandon the session entirely. Instead, test the connection.

Most video conferencing apps will list the required bandwidth on their website. But remember, the more attendees, the more bandwidth required. Furthermore, if there are others in your house using the internet, kindly ask them to refrain from heavy bandwidth activity: gaming or streaming.

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2. Video and audio

Both your camera and audio will need to be checked. There are two methods for doing so. First, you can record a short video of yourself. Say a few words, then watch it back for quality. Second, you can organize a quick call with a colleague; that way, you know both video and audio work in the app. Ask then and Let you know if there are any questions or issues.

Whatever you do, don’t wait until the start of the meeting to discover your video and audio don’t work. Save everyone the hassle; check it beforehand.

3. Load a virtual background

Virtual backgrounds are chronically underappreciated. They have the power to transform a virtual meeting radically. Hello, Backgrounds offers virtual backgrounds for a zoom that is suitable for any occasion. Using green screen technology, virtual backgrounds replace your home backdrop with an image of your choice. This can range from swanky offices, stylish apartments, or even a vivid natural landscape.

Virtual Meetings

So, don’t settle for a messy home or a dreary apartment. Instead, boost meetings with these virtual wonders.

4. Lights, camera, action

When setting up your camera, don’t just test to see if it works. You will also need to consider lighting and positioning.

In regards to lighting, you will need to find a location with ample natural light. Ideally, sit beside a window. You want the light source adjacent or in front of you. If positioned behind, you’ll appear as a gloomy silhouette. Furthermore, avoid the use of lamps.

Sometimes it’s unavoidable; however, lights are prone to casting dark shadows. If you need to use a lamp, opt for a circular LED lamp. These are preferred by YouTubers and other streamers due to the even and natural appearance of the light.

Next, position the camera at eye level. If the camera is too far below your face, it will stretch out your appearance. As such, find a stack of books, or invest in a laptop stand. When talking to the camera during a meeting, look directly into the little black dot.

Although this will seem unnatural to your attendees, it will look as if you are making eye contact. This has been shown to increase the appearance of confidence and trustworthiness.

Virtual Meetings

5. Limit distractions

When working from home, distractions are rife. Pets are known to start howling and barking. Children start running around or asking you for a specific toy. Even for younger people, flatmates can be a source of the noise. As such, try to sit in a quiet location.

If you have a busy road outside, shut the window. If the people you live with are noisy, ask them to keep it down temporarily. If you have pets or children, see if someone can look after them for the course of the meeting. Doing this will massively help your concentration and also limit any disruptions.

However, there are other sources of distraction: phone or computer notifications. Try to limit these as it will only hamper your concentration.

6. Review the agenda

If your meeting has an agenda, try to think of what you want to say ahead of time. You might even have some assigned tasks. However, virtual meetings tend to be stilted. People struggle to communicate through a screen adequately. That’s where the extra preparation comes in handy.

If you’ve already thought of what you want to say, you’ll never fall into an awkward silence. Plus, it helps in ensuring your discussions are fruitful and productive.

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Artificial Intelligence (AI)

Why AIOps Needs Big Data and its Importance in Business

AIOps is an Artificial Intelligence used for IT Operations. It mainly uses Analytics, Machine Learning (ML), and Big Data to automate IT

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The Role of AI in digital marketing Artificial Intelligence (AI) Marketing, Business

Introduction

The current IT environment has evolved to a point where old, manual methods were not sufficient to keep up with today’s needs. Increasing complexity, the need for quick solutions, and the massive size of data in IT operations require AIOps to function smoothly.

1. What is AIOps?

AIOps is an Artificial Intelligence used for IT Operations. It mainly uses Analytics, Machine Learning (ML), and Big Data to automate IT operations and produce results in real-time. It is an essential tool for monitoring and managing IT Operations.

If issues in digital services are not quickly detected and resolved, business operations will be negatively affected. Customers will not have a satisfying experience. To avoid this situation, AIOps must be implemented.

AIOps does an algorithmic analysis of all the data and helps the IT Operations and DevOps (Development Operations) teams to identify and resolve issues with high speed. AIOps prevents outages, reduces downtime, and provides seamless services. AIOps can give better insights as all the information is centrally stored in one place.

2. Aspects of IT Operations monitoring using AIOps:

a. Data Selection

The modern IT environment generates massive amounts of heterogeneous data. For example, event records, metrics, logs, and other types of data from different sources like applications, networks, storage, cloud instances, etc. This data is always high in volume, and the majority of it is redundant. AIOps use entropy algorithms to remove noise and duplication.

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b. Pattern discovery

Selecting meaningful data and grouping them by correlation and identification of the relationship between them by using various criteria. These groups of data can be further analyzed to discover a particular pattern.

c. Inference

Recurring problems are analyzed, and root causes are found. Identifying such issues makes resolving them more comfortable and quicker.

d. Collaboration

AIOps tools help in reporting to required operators for collaboration without any mishaps, even when these operators are in different departments or different geographical locations.

e. Automation

Automation is the heart of the AIOps. When the business’s infrastructure continues to grow and multiply, AIOps helps automate all the business processes. It helps in storing data centrally, auto-discovering, and mapping the infrastructure, updating databases (CMDB), automating redundant tasks and processes. Thus, leading to agile and efficient IT and business operations.

3. What is Big Data?

Big Data is a high volume of structured and unstructured data that is generated by businesses at high speed at varying veracity.

It systematically extracts meaningful insights from this data to make better decisions and strategic business moves. With the advent of digital storage in the year 2000, data creation increased as digital storage was cheaper than analogue storage. DVDs made data sharing easier.

As institutions like universities, hospitals, businesses started using technology, the amount of data created went through the roof. This resulted in two problems.

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a. The rigidity of relational data structures

This was solved by using Data lakes. The data lake is a centralized repository which allows data storage of all the structured and unstructured data (usually files or object blobs) at any scale and makes it available for analysis.

b. Processing queries in the relational database has scaling issues.

When queries were processed in a single queue, it was time-consuming. The use of Massive Parallel Processing (MPP) resolved this technical issue.

Hadoop 1.0 is an open-source software framework. It was implemented using data lakes and MPP. Apache Hadoop facilitated the use of big data in all organizations. Hospitals, Scientists, and businesses used big data to analyze large sets of data and derive valuable insights quickly.

Hadoop 1.0 had few drawbacks. Optimization of data was complicated. The organization had to employ data scientists to get the required insights.

The introduction of Hadoop 2.0 resolved those issues and further commoditized big data. Hadoop 2.0 also enabled the use of AIOps.

4. The necessity of big data for AIOps

AIOps can function only with big data as older datasets are small and inefficient.

Hadoop 2.0 had a YARN feature that supported data streaming. It also enabled interactive query support. It allowed the integration of third-party applications.

This means that analytics could be improved, but only if it was re-architectured. Organizations without data science resources still had difficulty in optimizing and using Hadoop for better data analytics.

The requirement for more purpose-built and easy use solutions brought companies like Logstash, Elastic, and Kibana to the market. They replaced Hadoop in a few use cases.

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5. What does this mean for your business?

This is important for both Core IT Operations and Service Management because they both rely on an interactive query and streaming data technology.

The Digital Transformation of organizations elevated the need for IT solutions. IT had to deal with increasing complexity, massive data size, and speed.

Transition by upgrading or re-architecture method to support Big Data was also tricky due to purpose-built applications, and the data remained in silos.

AIOps makes Artificial Intelligence take over manual analysis. Data from all the silos form the dataset. Interactive solutions are designed from both technical and usability perspectives.

Conclusion

IT operations need to work on diverse data, analyze real-time streaming data, identify and automate workflows, derive meaningful insights, and support historical analysis. All this requires businesses to build a Big Data backend on the AIOps platform.

AIOps initiative must not be built with a traditional, relational database. AIOps improves the functionality of IT operations. Hence, we can say that AIOps needs Big Data to function efficiently. Also, businesses and corporations who need to store large amounts of data will need AIOps to function correctly, automate tasks, obtain insights, and work efficiently as per the trending demands from end-users.

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Protecting Your Website and SEO From Hackers

Protecting your website is essential, especially if you want to minimize hackers’ risks impacting your content, SEO or marketing intentions.

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SEO Write For Us (Guest Post)

If your website lacks any security, it is possible and quite common for it to get hacked. Protecting your website is essential, especially if you want to minimize hackers’ risks impacting your content, search engine optimization (SEO), or digital marketing intentions. Most people rely on their company’s Information Technology (I.T.) department, but not every person has this luxury and may need to learn cybersecurity and hacking prevention techniques independently.

1. What does the word “hacking” mean?

Hacking is when a person tries to access a particular website or computer network and succeeds, without permission from the website or network owner. There are several different ways a hacker may carry out their plan, but most hackers obtain a password or code to access websites, networks, platforms, or computer systems. This can lead to personal or sensitive information being exposed.

2. What are the methods hackers usually use?

According to an SEO company located in St. Louis, MO, hackers use two standard malware and spamming methods. Malware is created to impair and damage the chosen network and is frequently used by hackers trying to access protected data. If your personal or company website is at risk for a malware attack, this may lead to a substantial financial loss.

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An example of spamming is when a hacker adds a hyperlink to a website, and the user clicks on it, which leads to the hacker’s chosen webpage. Placing links that lead to the hacker’s webpage on multiple websites and platforms with a lot of traffic can increase the hacker’s search engine rankings. This is a way to trick the system instead of creating content with ethical search engine optimization (SEO).

3. What happens to a website once it is hacked?

The majority of websites are hacked by spamming SEO content. This is usually a planned method by the hacker in which the hacker gains an advantage through website traffic and strong visibility. Once a website has been hacked by spamming SEO content, it most likely will be turned into a “link farm” where hackers can entice visitors to click on malware hyperlinks.

Also, hackers may use SQL injection, a code injection method used to gain access to websites to attain sensitive data. When this happens, the website becomes a playground for spam, and website recovery is usually challenging.

If Google identifies a malicious code on a website, it will display a message on the page as a warning to anyone who visits the website. It urges people not to use the website as it can be a risk to their computers and personal data. Malicious code is a code that is part of a software system created to damage a computer, a network, or a server.

Penguin Proof Your Website

It is frequently used to compromise stored data and can cause a computer to stop functioning altogether. Sometimes, a website with this warning may be removed from any search engines to protect users. Unfortunately, this will affect your website’s SEO value because the visibility will shrink. Users will have a hard time trusting your website again. Your engagement metrics will be negatively impacted.

The metric engagement system determines the effectiveness of a website and how much it is connecting with users. For example, it shows how long a person is on the webpage, how many pages they visit, how many clicks, and how many shares.

Additionally, it is common for hackers to use redirects when hacking a website. This means that users will be sent to a different web page than they initially were trying to access. After the individual has been redirected to another webpage, they most likely will notice that it contains forms of harmful content, such as links that aim to get users to click on them and reveal their sensitive documents and information.

If Google becomes aware of this information and visits your web page redirected and finds harmful content, your visibility and website traffic may be negatively impacted.

Overall, being hacked can ruin the reputation and success of a website. If a website has been hacked, it may end up flagged by Google, which will result in it not doing well in the Search Engine Results Pages (SERPs). If Google does not flag the website, it could potentially lead to more hacking. This could put the website at more risk of earning any financial profit and gaining more visibility.

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Most website owners that run into this situation can vouch that this is a big problem. By being blacklisted or flagged, the quality of your website as well as the visibility is diminished. It cannot recover from this loss until reviewed, cleaned, and all penalties are taken off. However, it is better to be flagged than not to be flagged and unaware that hackers are taking over your website.

4. What are the potential risks, and how can hacking be prevented?

There are several ways that a website becomes more at risk of being hacked. The most common tools that lure hackers to your web page are plugins, non-secure credentials, and server sharing. Many individuals who start a website with WordPress commonly use plugins, and not all plugins are secure.

This is a gold mine to hackers because they are always on the lookout for websites that use outdated or insecure plugins, which gives the hacker a clear path to implement their hacking procedures. Therefore, it is essential always to research a plugin before you use it on your website. The Reviews are also a good source of information to determine if the plugin is secure.

Non-secure credentials can easily expose your data. To prevent this from happening, you should always be sure to make them difficult for others to figure out. Another technique that can be used to help is called “penetration testing.” This technique evaluates the computer system and determines any security weaknesses that a hacker could easily use.

Sharing a server is also not a good idea. The reason is that, even if you are very careful, another person could upload a harmful file, which could be passed onto all the people sharing the server. It could also provide access to additional hackers.

All websites are at risk of being hacked at some point. Instead of waiting for it to happen, it is recommended to prepare ahead of time and have strategies in place to prevent it. Staying up to date on tips is also a good idea, so you will know what to do when hacking occurs on your webpage. If you are creating SEO content, implement functional security measures to guard it against hackers.

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