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Is Faxing Still Relevant in the Digital Age?

Faxing Still Relevant in the Digital Age, In today’s world, businesses use fax machines as a means of communication with other businesses.

Published

3 years ago

December 3, 2019

TwinzTech

Faxing Still Relevant in the Digital Age

In today’s world, businesses use fax machines as a means of communication with other businesses. They utilize the machines so that they can send documents over a telecommunication line.

However, this method has security flaws and other drawbacks. Security breaches (when documents are intercepted by cybercriminals) are prevalent and sensitive information can be used for fraudulent activity.

That’s not the only drawback though. When a business purchases a fax machine, the business must account for the space and cost to the company. Luckily, an internet fax service is a feasible alternative to a fax machine.

Table of Contents

Save Space & Money

As a business grows, the number of important documents being sent will increase. Growth requires expanding the scope and level of technology needed to increase the efficiency of business activities and reduce expenses that are causing the company to lose revenue. One unnecessary expense is the fax machine, and online faxing is the solution.

Online faxing offers more advantages for businesses and corporations than does a fax machine. It can save room that would otherwise be consumed by a physical fax machine. Furthermore, digital faxing can prevent harmful effects from occurring in the environment, it is accessible at any place and time, it is scalable for productive employees and business managers, and it is has more security features than traditional faxing.

1. Save Time

First, internet faxing does not require the usage of paper for communication between two companies. A fax machine requires ample space in an office, while online faxing only requires a device that can connect to the internet. Because paper is not used, paper documents no longer need to be kept inside filing cabinets, which also take up space.

Online faxes can be saved digitally in an online database that organizes documents by date or name. In addition to being saved online, if a business manager needs to access a certain fax, he/she can find it quickly by performing a search. Contrarily, an individual who is searching for a particular paper fax may have to filter through piles of paper, which takes time away from other business matters.

2. Save Paper

Internet faxing occurs over the internet and does not use paper or a fax machine to work. Therefore, the business would spend less on paper and ink cartridges in return for more faxing functionality and workforce productivity. Online faxing is cost-effective as opposed to traditional faxing because it eliminates maintenance and repair costs, as well as the cost associated with an extra phone line. Also, it only requires an email address to which faxes can be sent.

3. Minimize Challenges, Maximize Business

A business can access the internet from anywhere, so internet faxing is always just a few clicks away. The only requirement for online faxing is for a person to have a phone that can connect to the internet. Which means it can be used at home or in the business headquarters.

Internet faxing is also convenient for sending and receiving documents directly to a mobile device. In today’s business world, people are oriented around technology and expect events to happen quickly according to their expectations. A fax machine, because of its inaccessibility, does not allow this requirement to be met. Thus, business relations can be weakened due to slow services. An internet faxing service provider is scalable and can offer different subscriptions for use by individuals or a variety of corporation sizes. So you can choose the plan that perfectly suits your company.

4. Secure Information

Security is a major issue with current businesses. Online faxing services encrypt faxes that are sent or received to provide a layer of security on the documents. Moreover, since online faxes are stored in the cloud, cloud storage providers protect the faxes and prevent documents from being tampered with by cybercriminals. For this reason, online faxing is safer than traditional faxing or email for both the business and the client’s data.

Business

Upgrades That Will Help Your Business Thrive

Once you’ve identified your goals and how to attain them, you can then grow your business in specific areas according to what you want to achieve. The following 13 upgrades cover common areas of business that typically need developing:

Published

7 days ago

September 22, 2022

TwinzTech

Upgrades That Will Help Your Business Thrive

Continuous improvement should be the primary goal of any business. While it takes time and effort and some financial outlay, it’s crucial to continue growing and striving toward becoming the leader in your field.

This guide offers 13 ideas to help your business grow, increase your customer base, improve your productivity and boost your bottom line.

Start With A Solid Foundation

Before you commit to growth you should ensure your business is built on solid ground. Here are some tips to help you begin:

Know your business – the use of tools such as benchmarking, market research and trend analysis will help you get a better picture of the factors affecting your business.

Take charge of your finances – Make a commitment to understanding your daily, weekly, and monthly figures. Unless you have a dedicated accountant, you need to have a thorough understanding of your financial situation.

Prioritize your goals – identify those business goals which can be achieved relatively quickly and those which will require more time and financial investment. Make sure the goals you set are relevant and can be achieved in a realistic timeframe.

Develop a plan – once you’ve identified your goals, you will need to develop strategies to realize them and the best means of implementing those strategies.

Make your results measurable – work out how you are going to measure your results. You may want to introduce devices such as a point system or desired percentage increase.

13 Ways To Upgrade Your Business

Include reviews – today’s consumers place great value on the opinions of their peers when it comes to buying products. Upgrading your website to include customer reviews will help to increase sales and boost customer confidence. Be sure to include both good and bad reviews if you want to be taken seriously.

Upgrade your internet – an upgrade to FTTP (fiber to the premises) now will pay big dividends for your business down the line and it doesn’t have to cost you anything. Qualifying businesses connecting to high-speed NBN plans can enjoy a $0 upfront cost.

Computer Monitor and Other Remote Work Must-Haves

Introduce automation – there is a multitude of software and applications designed to reduce labor costs and increase productivity. Many are inexpensive and can free up small business owners, allowing them to focus more on growing their core business.

Increase your social media presence – rather than just a Facebook page and a presence on Instagram and Twitter, you should look at other forms of customer interaction such as articles, sponsorship, blogs, and webinars.

Start networking – as well as an online presence, you need to get out there more and attend industry-related events such as expos and seminars. This is, not only to network with others in your field but also to forge new contacts with like-minded businesses, with cross-promotion in mind.

Create a rewards program – think of ways to reward your existing customers to maintain their loyalty and incentivize them to buy from you again. These could include early access to specials and exclusive offers not available to the general public.

Create an email list – email addresses of existing customers are a valuable resource you should be taking full advantage of. Send those on your mailing list regular reminders of what you have to offer, but make sure it’s valuable content rather than what could be perceived as spam.

Ask for feedback – another valuable resource is your customers’ opinions. Ask them what they think of your products and then use this feedback to improve your product line and customer service.

Streamline your business – identify which products aren’t selling, which employees aren’t performing and any other areas that may be holding you back. Make changes and be ruthless on behalf of your business.

Reduce overheads – look at ways to cut costs within your business such as transitioning to a remote workforce or outsourcing business processes such as payroll, HR, and bookkeeping.

Invest in your people – good staff morale translates into good customer service. Provide your employees additional training, advancement opportunities, and a fair wage to ensure a healthy company culture.

Improve your credentials – reduce your carbon footprint, introduce sustainable processes and practice corporate responsibility in order to retain and grow your customer base.

Increase cybersecurity – upgrade your cybersecurity systems to make sure you are protected from the latest threats from hackers, malware, etc. This is particularly important if you have a remote workforce.

Roughly half of all small businesses don’t make it past their fifth year of operation, so continuous improvement needs to be a priority from day one. Adopting just a few of the measures suggested here should help keep your business on trend, competitive, and above all, profitable.