In today’s world, businesses use fax machines as a means of communication with other businesses. They utilize the machines so that they can send documents over a telecommunication line.
However, this method has security flaws and other drawbacks. Security breaches (when documents are intercepted by cybercriminals) are prevalent and sensitive information can be used for fraudulent activity.
That’s not the only drawback though. When a business purchases a fax machine, the business must account for the space and cost to the company. Luckily, an internet fax service is a feasible alternative to a fax machine.
Save Space & Money
As a business grows, the number of important documents being sent will increase. Growth requires expanding the scope and level of technology needed to increase the efficiency of business activities and reduce expenses that are causing the company to lose revenue. One unnecessary expense is the fax machine, and online faxing is the solution.
Online faxing offers more advantages for businesses and corporations than does a fax machine. It can save room that would otherwise be consumed by a physical fax machine. Furthermore, digital faxing can prevent harmful effects from occurring in the environment, it is accessible at any place and time, it is scalable for productive employees and business managers, and it is has more security features than traditional faxing.
1. Save Time
First, internet faxing does not require the usage of paper for communication between two companies. A fax machine requires ample space in an office, while online faxing only requires a device that can connect to the internet. Because paper is not used, paper documents no longer need to be kept inside filing cabinets, which also take up space.
Online faxes can be saved digitally in an online database that organizes documents by date or name. In addition to being saved online, if a business manager needs to access a certain fax, he/she can find it quickly by performing a search. Contrarily, an individual who is searching for a particular paper fax may have to filter through piles of paper, which takes time away from other business matters.
2. Save Paper
Internet faxing occurs over the internet and does not use paper or a fax machine to work. Therefore, the business would spend less on paper and ink cartridges in return for more faxing functionality and workforce productivity. Online faxing is cost-effective as opposed to traditional faxing because it eliminates maintenance and repair costs, as well as the cost associated with an extra phone line. Also, it only requires an email address to which faxes can be sent.
3. Minimize Challenges, Maximize Business
A business can access the internet from anywhere, so internet faxing is always just a few clicks away. The only requirement for online faxing is for a person to have a phone that can connect to the internet. Which means it can be used at home or in the business headquarters.
Internet faxing is also convenient for sending and receiving documents directly to a mobile device. In today’s business world, people are oriented around technology and expect events to happen quickly according to their expectations. A fax machine, because of its inaccessibility, does not allow this requirement to be met. Thus, business relations can be weakened due to slow services. An internet faxing service provider is scalable and can offer different subscriptions for use by individuals or a variety of corporation sizes. So you can choose the plan that perfectly suits your company.
4. Secure Information
Security is a major issue with current businesses. Online faxing services encrypt faxes that are sent or received to provide a layer of security on the documents. Moreover, since online faxes are stored in the cloud, cloud storage providers protect the faxes and prevent documents from being tampered with by cybercriminals. For this reason, online faxing is safer than traditional faxing or email for both the business and the client’s data.